40th RCMA World Conference & Exposition
Exhibit Space Procedures
Kansas City, Missouri - January 24-27, 2012
NOTE: Deadlines and mailings have changed again for 2012
1. Mailing Dates for Conference Materials:
Spring 2011: Associate members listed in Files A & B (see below)
June 1: Associate members listed in Files C & D (see below)
2. Selection Process:
Exhibit contracts and fees received by RCMA for the 2012 Conference will be separated into four files. Booth space will be assigned by file as outlined below until Expo 2012 is full.
File A: Associate members of RCMA who provide sponsorships related to the 2012 Conference, or who bring a new religious meeting planner into full membership prior to June 1, 2011. Registrants in this category have guaranteed space if their properly executed, signed contract, with booth and registration fees, is received by July 1, 2011
File B: Associate members who contracted for booth space and participated in the 2011 RCMA Conference in Tampa. If there is exhibit space remaining after File A assignments, the applications in File B will be processed next in postmark sequence.
File C: Associate members who were on the official waitlist for the 2011 RCMA Conference in Tampa. This waitlist will be processed next in postmark sequence if space is available.
File D: All other associate members. If there is still space available after Files A, B and C are processed, this file will be processed in postmark sequence until there is no exhibit space left in the exposition.
3. Official Waitlist:
Any organization unable to obtain space under this procedure will be placed on an official waitlist in postmark sequence. If additional booth space becomes available, this will be assigned in the sequence outlined above.
4. Notification:
All exhibitors will be notified on or before August 5, 2011 concerning the results of the aforementioned selection process. Please do not call the RCMA office for this information.
5. Rules and Regulations:
Complete exhibit rules and regulations will be sent with the exhibit space contract. In order to accommodate a broad range of exhibitors in Expo 2012, a maximum of 2 (two) booths may be allotted to any one organization. No more than two (2) booths may be joined together.
6. Rates:
Booth Fee: $1,495 per booth (9' x 10' booth)
Registration Fees: $525 Associate Member, $625 Non-member