39th RCMA World Conference & Exposition
Exhibit Space Procedures
Tampa, Florida - January 25-28, 2011
NOTE: Deadlines have changed for 2011
1. Mailing Dates for Conference Materials:
June 2: Associate members listed in File A (see below)
July 2: Associate members listed in Files B, C, D (see below)
2. Selection Process:
Exhibit contracts and fees received by RCMA for the 2011 Conference will be separated into four files. Booth space will be assigned by file as outlined below until Expo 2011 is full.
File A: Associate members of RCMA who provide sponsorships related to the 2011 Conference, or who bring a new religious meeting planner into full membership prior to June 1, 2010. Registrants in this category have guaranteed space if their properly executed, signed contract, with booth and registration fees, is received by July 1, 2010.
File B: Associate members who contracted for and held booth space at the 2010 RCMA Conference in Fort Worth. If there is exhibit space remaining after File A assignments, the applications in File B will be processed next in postmark sequence.
File C: Associate members who were on the official waitlist for the 2010 RCMA Conference in Fort Worth. This waitlist will be processed next in postmark sequence if space is available.
File D: All other associate members. If there is still space available after Files A, B and C are processed, this file will be processed in postmark sequence until there is no exhibit space left in the exposition.
3. Official Waitlist:
Any organization unable to obtain space under this procedure will be placed on an official waitlist in postmark sequence. If additional booth space becomes available, this will be assigned in the sequence outlined above.
4. Notification:
All exhibitors will be notified on or before August 6, 2010 concerning the results of the aforementioned selection process. Please do not call the RCMA office for this information.
5. Rules and Regulations:
Complete exhibit rules and regulations will be sent with the exhibit space contract. In order to accommodate a broad range of exhibitors in Expo 2011, a maximum of 2 (two) booths may be allotted to any one organization. No more than two (2) booths may be joined together.
6. Rates:
Booth Fee: $1,495 per booth ( 9' x 10' booth)
Registration Fees: $525 Associate Member, $625 Non-member